Holiday season is coming up, and if you have plans to organize an event, here are a some awesome tips to help you pull it off without a hitch!
Make sure you have enough refreshments for everyone for the duration of the event. If you have a caterer, they should be able to calculate for you how much you need and when to replenish. If you are providing the food, you need to think about the duration of the event, the time of day (is it close to lunch/dinner time?) and how much alcohol you think will be consumed. If your guests are drinking, make sure they have enough food to keep all that booze from going to their heads. And of course, the number of guests, duh. My motto is it’s better to have too much than not enough.
If you are doing a pot-luck, make sure to divide the dishes evenly so you don’t end up with three green bean casseroles and twenty trays of brownies.
Don’t forget to bring an apron. If you are planning to party and host, you don’t want to ruin those party clothes!
If you are using a special venue, make sure you know the layout of the space so you know what you have to work with the day of the event. Talk to the event space coordinator to ask if there are any special things you need to know or if they have any tips. If you can visit ahead of time to get a plan of action in place, even better.
Event planning at The Devilish Egg in downtown Raleigh, NC
Make sure your attendees know
Don’t put everything out at the start and plan to just leave it unattended for the night; plan to restock throughout the evening. If you re-stock throughout the event, you won’t have to worry about cold food or running out of one thing too fast and having a bare spot in your table. Have a staging area where you can get things ready out of sight so you can be prepared to just roll out your refreshments as the event unfolds. If you have them all prepared and ready to go at the beginning of the event, it will be much less stressful for you.
Plan out scheduled times during the event when you will make the rounds to monitor your refreshments and make adjustments. If you can get some helpers to divvy up these duties with, that will make it even easier. Consider asking 3 or 4 people to each do a scan at staggered times throughout the night. That way you won’t be overburdening them, but you’ll still get some much-needed help. If you are throwing a corporate event and it’s not appropriate to ask guests for assistance, consider hiring someone for the evening.
Make sure you know if your guests
Depending on the type of party and age range, you may want to consider having a bottle of hand sanitizer at the ready. For kids parties, this is a must!
Provide clear and ample places for people to dispose of their trash/plates. If you plan on having recycling (which is always a good idea) make sure the recycle bin is clearly labeled so there is no confusion. If you have a trashcan with a lid, I suggest labeling the outside and the inside of the lid, that way people aren’t confused even if the lid is left open. You can also take your scheduled sweeps to grab any used plates and cups and get rid of them. And extra trash bags are never a bad idea.
Make sure you have enough space on your refreshment table for people to put down their plate/drink as they move through. We all know the irritation of having to juggle a drink and a plate at the same time. Arranging your drink area after the food is a good idea too, that way you can eliminate that whole problem in the first place.
Utensils – make sure you have all the specialty ones you need before the event. That means if you are throwing a birthday party make sure to have a knife to carve the cake and a lighter for the candles. I can’t tell you how many well planned birthday parties I’ve seen that forget this and it turns into a scramble at the last minute. And don’t forget the ice!
If you are serving alcohol, you may want to consider a Last Call. Let friends know the bar is closing and then put the booze away about 30 minutes before the end of the party. This will help keep your friends and everyone else on the road a little safer.
Have a special treat for the DD. If you know there will be designated drivers, consider having a special drink or treat for them for being that awesome person who’s taking one for the team.
If you suspect someone is unfit to drive – don’t let them. Uber is so easy to use these days there’s no excuse for driving home drunk. Even if they don’t want to shell out for a cab, you should.
Bring storage containers to put the food in once the party is over. If you don’t want to have hors d’oeuvres for an army, bring lots of small ones to send home with guests.
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Write down the names of guests who bring gifts and the gift given so you can send them a proper thank-you after the event.
These are our tips for a great party – what are yours? Tell us your essential prep tips and help our community be the hosts with the most!
If you are planning a party and looking for a fun activity or just a beautiful venue space, contact us at firstname.lastname@example.org we would love to tell you about all our fun fuss-free event options! Or check out our website for more information.